Events On The Move > Services

Events on the Move specializes in shipping, customs brokerage, material handling and advanced warehousing for the meeting and convention industry in Vancouver and internationally.

Our complete list of services includes:

  • Domestic and international shipping
    –  Air, expedited and overnight
    –  Regular LTL and FTL service
    –  Ocean
  • Canadian, US and global customs brokerage
  • Advanced and post show warehousing
  • On-site material handling logistics
  • Cargo insurance


When you ship with Events on the Move, you enjoy peace of mind, flexibility and cost savings.

As a freight forwarder, Events on the Move has the flexibility to choose the best carrier to meet your needs. We have limitless options for shipping and will match you with the carrier that’s right for the job.

We can move anything from anywhere in the world – whether it’s a small box that needs to be shipped overnight or a large crate that needs to travel around the globe. One of our reliable carriers is in your neighborhood and ready to pick up your shipment from any location.

We can move freight overnight on one of our many expedited services. Alternately we can move your shipment on one of our most economical ground or ocean services, which takes a little longer but can save you money when budgets are tight.

We complete all of the paperwork for you and will even complete your shipping labels – making it even easier to ship with us. We’ll safeguard your materials by making sure you have the opportunity to purchase adequate cargo insurance. All you have to do is pack your shipment, tell us where and when it needs to be delivered. We’ll take care of the rest.

Contact us to discuss your shipping needs.

Read our Packing Tips and Shipping Tips.

Customs Brokerage

Events on the Move makes your international trade show and conference shipping easy and stress-free. Our experienced team of customs knowledgeable staff will complete all of your customs documentation – ensuring top priority for customs clearance.

Because Events on the Move specializes in meetings and trade shows, we understand the time sensitivity of your freight. We know how to qualify for duty and tax relief. We can arrange for on-site customs clearance.

We know you can’t afford to have your shipment stuck in customs. No matter where you are in the world, we’ll ensure your international shipments move seamlessly across borders.

Our customs brokerage services include:

  • Completing all your documentation for customs.
  • Arranging for pick-up of your shipment at your business and delivery to the hotel or conference centre during the move-in of the event.
  • Providing advice about how to streamline the customs clearance process.
  • Obtaining a Letter of Recognition from Canada Customs that can reduce the exhibitor’s duty and tax when applicable.
  • When duties and taxes are applicable, we will the duty and tax on your behalf.
  • Arranging for on-site customs clearance (at the hotel or convention centre rather than at the border) where possible.
  • On-site presence and 24/7 availability to immediately handle any issues that arise.
  • Managing outbound shipping after the event.

Events on the Move can also help in advance of your event by:

  • Assisting with the sales process (speaking to potential associations or corporations about where to hold their event).
  • Helping the association build exhibitor attendance.
  • Advising the show manager or exhibitor about the planning process for shipping to ensure duty and tax implications are identified and that shipping timelines are established.

Material Handling

Shipping freight to trade shows and meetings can be tricky. Hotels and convention centres will only accept freight during a specified time, which might not work for your carrier, and they are usually unable to store materials before or after the event.

Events on the Move provides extra service to eliminate hassles and headaches for exhibitors, show managers and host venues.

  • Complete service. Events on the Move delivers shipments right to the booth or meeting room. Most other service providers only deliver freight to the loading dock of the hotel or convention centre; we take that extra step to ensure your peace of mind. The Events on the Move team will be there any time of day, any day of the week to ensure your shipment ends up in the right place at the right time.
  • Free advanced warehousing. Our clients have access to our free advanced warehousing. We’ll accept your freight at our bonded warehouse up to a month in advance, allowing for greater flexibility and cost savings for your shipping. And you can store your empty boxes and crates with us during the event at no cost.
  • Worry-free return shipping. After the event, we make sure the move-out goes smoothly. Since most events end after business hours when carriers aren’t available, you can count on our team to move the shipment, store it at our warehouse if necessary and ensure it is safely loaded with your carrier.
Why use a customs Broker?
Any time a shipment – large or small – is being shipped in Canada, a customs broker can be used. Customs brokers will ensure that duties and taxes are not applied to the shipment when appropriate. They will also ensure your documentation is prepared properly and streamline the process of clearing customs.
EM Logistics Experience
We have provided shipping and customs brokerage services for many meetings including: Community Food Security Coalition Dionex Presidents Club International Downtown Association International Society for Cellular Therapy